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Reception & Office Management part time 32 hrs. (m/f/d)

freshcells systems engineering GmbH is a software company based in Düsseldorf, Germany with a dynamic team of over 40 employees.

We are not a hire-and-fire company; we prefer to quench our thirst with a cold drink after work.

To strengthen our team in Düsseldorf, we are looking for support for reception & office management (m/f/d) in part-time 32 hrs.

You should be able to communicate in English and in German.

Please send us your application via email to

The freshcells spirit

  • We always remain ourselves.
  • We promote individual talents.
  • We are creative nerds from a wide variety of fields.
  • We do not hide.
  • We communicate openly, honestly & fairly.
  • We build on respect, trust & responsibility.
  • We are innovation driven and willing to invest in ideas.
  • We know that the best results can only be achieved as a team.
  • We make mistakes, but we learn from them.
  • We are open, we are courageous.

What we have to offer

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  • Flexible home office days
  • Flex-time for early risers and night owls
  • Digital training courses, available to every employee at his or her own discretion
  • Company pension plan with employer subsidy possible
  • Monthly Company Breakfast
  • Summer, Christmas and company parties
  • High-end equipment also for private use
  • A secure and long-term job
  • A dog-friendly working environment
  • Regular exchange, feedbacks, team meetings & retrospectives
  • Room for own ideas and personal development
  • Varied and exciting WebTech projects
  • International top customers and colleagues
  • Support with relocating processes
  • Free German courses for newcomers

Your Responsibilities

  • Reception and support of guests in German and English language
  • Preparing for and following up on meetings (shopping, setting the table, arranging, clearing away, etc.)
  • Preparation and follow-up of the monthly Company Breakfast (shopping, setting, arranging, clearing, etc.)
  • Organization of company events such as summer party and Christmas party, trade fair planning
  • Beverage orders, gas cylinder orders
  • Commissioning of craftsmen for repairs in the house (e.g. electrician)
  • Monthly purchase for basic needs in the house and for 2 employees kitchens
  • General office organization
  • Answering and forwarding telephone calls
  • Parcel reception for all companies located in the house
  • Get mail from mailbox and distribute to all companies in the house (Freshcells, Craftsales, Findus)
  • Supervision of occupational health and safety topics
  • Inventory and labeling of hardware, inventory of promotional items, key assignments
  • Regular inventory of dishes in the house
  • Administrative tasks in JIRA, Confluence and Float, Excel and Word, enter vacation requests and sick leave, schedule feedback sessions, maintain employee data
  • Support relocation process of new employees
  • Pflege des Geburtstagskalenders, Geburtstagskarten für Mitarbeiter schreiben
  • Erstellung von Küchendienstplänen

Your Qualifications

  • Professional experience in a comparable position desirable
  • Good computer skills
  • Good English and very good German skills
  • Ideally successful completion of commercial training

Take the initiative

Please note

Applications sent by post cannot be taken into account during the application process. For this reason, application portfolios will also not be returned.